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ResourceMate Plus

• The ideal library automation system for the small- to medium-sized library (no limit to number of items).
• Full cataloging, searching and circulating of your resource library.
• Unlimited subjects or keywords per item.
• Import full cataloguing data from the free Library of Congress web site...an incredible time-saver! (More info)
• Generate dozens of built-in reports including items by title, items by author, items by category, items by call number, circulation reports, mailout overdue notices etc.
• Add your own user-defined fields to customize the program to your own situation.
• Search and find items based on any information you enter, including your own user-defined fields.
• Include/exclude items on reports based on single or multiple/compound search criteria.
• Password protection can be switched on. Leave the Patron Search Screen unattended without the fear of anyone damaging your information.
• Overdue reporting and automatic waiting list management.
• Prints cards and labels for those libraries with card catalogues. Or print just spine labels only.
• Spiral-bound manual with index. Extensive Help available at the press of a button. Hand "How-Do-I" section.
• Three free months of technical support upon registration (via toll-free number or e-mail).

• Distributed Entry of Items
  This feature allows multiple people (volunteers) to install ResourceMate® on their home computers, enter items and transfer them to the main computer via diskette, cd or e-mail attachment. The person in charge of the library will then take the volunteer's file and merge those entered items into the main database.

• Bar Coding
  Simplify the process of circulating items by using a bar code scanner. Bar code labels and scanner are not included with ResourceMate® Plus. Choose between three bar code configurations:
• 1) a 14-digit number, with the first digit being a '3' for item bar codes or a '2' for patron bar codes; the final digit is a mod10 check digit
• 2) a generic numeric format with no check digit that can vary in length from 1 to 20-digits.
• 3) a generic numeric format similar to 2) but bar codes beginning with a letter(s)

Scanners and pre-printed bar code labels are available from us or from several popular library supply companies.

• Extensive Security
  Set up very specific security for each person that uses ResourceMate®.

• Full History / Statistical Reporting
  Accumulate history of circulation activity. Generate and report historical and/or statistical information.

• Fines
  Calculate and accumulate fines based on overdue items. Set daily and weekly fines for each resource type (books, videos, etc.)

• EntryMate Service: No merge fee
  Pay only the conversion fee and no merge fee when using our EntryMate™ service. The merge capabilities are already built into the Plus version.

• Import from Librarian’s Helper
  For those who have used Librarian’s Helper in the past, you may import that data into ResourceMate®.

• MARC Import / Export
  ResourceMate® allows you to enter items by importing records in MARC format. Book suppliers or other software vendors often supply these records. Call us to ensure your particular MARC format is compatible. Export your items to MARC as well.

• Item Export
  In addition to MARC exporting, the Plus version can export and print any grid layout you have created. Export to Excel, Html or Ascii.

• Year end Inventory Reporting (and optional hand-held scanner rental service)
  The Plus version can generate Inventory Reports that can help you determine exactly what items are missing from your collection. Determine who last checked out missing items. As well, you can rent a
  hand-held scanner from us to make the inventory process even easier. Call for rental information.

• Multimedia storage
  Store any number of Windows objects (picture, audio clip, video clip, document, spreadsheet) with each item. this features transforms ResourceMate® Plus into a searchable multimedia database.

More specific features
General

• "How Do I" button in top right corner of every form that will answer commonly asked questions specific to that form.

• Tip of the Day.

• Change font name and size for all screens, and change font name and size for all reports.

Cataloging

• Additional fields - Donated By, Donated Date, In Memory Of, Volume, Edition, Language, Physical Description, Purchase Price (different than Replacement Value), Source, Rating, Condition, ISSN, Large Print, Illustrator, Editor,and Reading Program fields.

• Establish Authority entries (Master Lists) that will not be deleted from the list regardless of whether any Items have that value (eg. Category list that librarian has established).

• Store URL (web address) related to an item.

• Establish default values for all Item fields.

• Establish any Item field as a required field (eg. Category). Item cannot be saved until a value has been entered.

• Patrons have an additional Student Number field.

Circulation

• Check-out and Check-in can be batched so user can confirm transactions before applying them.

• All Circulation at a glance - easily see Overdues. Sort by Patron, Item, or Due Date.

• Manually add to the Waiting/Reserve List.

• Renew remaining Items for a Patron.

Reports

• Output reports to pdf, rtf(Word), ascii, xls, bmp, jpg, tif, html.

• E-mail reports to any e-mail address.

• E-mail Mail out reminder to each individual, print pages for those without e-mail addresses.

Multi-Line Advanced Search (Item & Patron Screens)

• See multiple search criteria accumulated as you build your search.

• Save complex searches for use later on.

Powerful Search Results Grid

• An option to see your Items and Patrons in a whole new way!

• Sorting by any column.

• You decide what columns you see and in what order.Save views and load views later on (changes to columns displayed, order of columns, sort order, grouping, etc.).

• Group by any field (eg. Resource Type, Category, Donated by, etc.).

Items

• Unlimited multi-media objects.
• All default values, required fields, User-Defined Fields are set up per Resource Type.

Patrons

• Patrons can be grouped into families.

Search Results Grid (Items & Patrons)

• Print any grid view you have created.
• Export the current grid to html, Excel spreadsheet os Ascii.

Circulation

• Weekly fine as well as daily fine.
• Circulation Reports by family.
• Fines track details of fines, payments and adjustments.

Volunteer Entry

• Main Librarian determines what volunteers can add to (Resource Types, Categories, Subject Headings, etc.).
• Volunteers can enter Patron information which can be merged with existing Patrons on main system.

MARC Import / Export